Hospital Management Information System

  • Lab Equipment
  • Imaging Equipment
  • Video Servers
  • Pacs
  • Financial Accounting and ERP Systems
  • Other Specialty Healthcare
  • Bar Code scanners
  • Digital Signature capturing systems
  • Voice Recording
Lab Equipment

Q-Afya supports interface of both bi-directional and uni-directional lab equipments for automatic upload of lab results into the test results in Q-Afya HMS. Q-Afya HMS generates bar codes for samples for usage in this machines. We have many clients who have used this feature that reduces human errors in manual entry of results. Over 30 different types of lab equipment have interfaced with Q-Afya HMS.

Imaging Equipment

Today many hospitals and clinics use variety of imaging equipment like cameras, digital x-ray machines, ultra sonography, endoscopy and various scopy instruments. If these images can be automatically uploaded into Q-Afya HMS, then doctors can see the images wherever they are and enhances EMR records of patients. Q-Afya has implemented this solution for both Dicom and non-Dicom based systems.

Video Servers

Nowadays, many hospitals record surgeries, patient counseling sessions through video and keep them in the video server. In Q-Afya HMS, these videos can be linked to EMR data of patient through a link, instead of copying the video file. This will reduce the database load of video files, but the at the same time, the videos can be viewed from EMR View of the patient from Q-Afya HMS.


Many hospitals use PACS when they procure advanced radiology imaging systems like CT, MRI, etc. Q-Afya HMS provides following interfaces with PACS systems. These interfaces are provided using HL7 and the PACS should support standard HL7 messages, which most of the standard PACS systems do.

  • Automatic sending of orders from Q-Afya HMS billing to PACS. This will make sure only billing orders recorded in Q-Afya are sent to PACS and eliminates potential fraud situations. It also eliminates any manual errors in entry of patient name, age, sex and OP/IP numbers.
  • Automatic sending of reports written in PACS to Q-Afya HMS so that the EMR of patients is complete and doctors can see the reports directly in Q-Afya HMS instead of doing separate login to PACS
  • Link to images in PACS. The images for CT and MRI tend to very large and we do not recommend uploading these large images into Q-Afya HMS. So we provide a facility to link these images in Q-Afya EMR so that by clicking the link in Q-Afya EMR, the user is taken directly to the PACS viewer. For this facility to work the PACS should support web based viewers.
Financial Accounting and ERP Systems

Q-Afya HMS does not include the modules for - Financial Accounting, Human Resource Management and Payroll since there are several excellent systems available in the market that service these needs.

Q-Afya HMS is well integrated with Focus ERP which has the modules such as – Financial Accounting, Human Resource Management, Payroll, Procurement, Inventory Management and Fixed Assets. The integration done by Q-Afya HMS includes generating the vouchers for posting into the FA (Financial Accounting) system in a batch mode. Q-Afya HMS has the facility of online integration with Tally and Focus ERP. For other FA systems like SAP, Oracle, MS Dynamics or MS Navision, we provide access to our database for online integration.

Other Specialty Healthcare Systems

There are many specialty healthcare systems that hospitals and clinics may want to interface with Q-Afya HMS. Q-Afya is open to provide such interface using HL7 interface standards.

Bar Code scanners

Q-Afya HMS has implemented the option of bar code printing as well as usage of bar code scanners for quicker data entry. The facilities provided for use of bar code in Q-Afya HMS are as follows:

  • For all stock items, there is a facility to use bar code with the item and generate bar code in Q-Afya and stick to the item
  • For all lab samples there is a facility for generating and using bar codes
  • Q-Afya HMS can also generate and print bar code along with patient registration cards
Digital Signature capturing systems

Hospitals and clinics take signatures of patients on papers like consent forms, etc. This adds to the paper load of hospitals. Q-Afya has implemented digital capture of patient signatures and implemented in some hospitals. Here, the patients see the consent forms on the computer monitors and sign their acceptance on digital signature machines (as they do in many retail shops for credit card signatures). Q-Afya HMS stores the digital signature, date, time and IP address of machine from where digital signature is taken along with the consent form. The print of the signed form can be taken and given to patient.

Voice Recording

In many hospitals doctors use voice recording to dictate the notes. It is possible to connect voice dictation systems to Q-Afya HMS and use the powerful features provided by these systems for voice to text conversion.